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The Process

Anyone who volunteers for four or more events or festivals with participating member organizations during the VAACT term is eligible to attend the VAACT ceremony held on International Volunteer Day. Please know that the current VAACT term runs from November 1, 2019 to October 31, 2020.

Volunteers must meet the minimum requirements for each organization's volunteer program and be in good standing.

After successfully completing the minimum requirements for each event, you can expect an email from VAACT with a virtual stamp confirming your service with that event. Once you've collected four stamps, you will be eligible to attend the awards ceremony. 

Expectations

All volunteers are responsible for;

  • Understanding the minimum requirements for each event, and following each organization's volunteer programme policies including: application process, completing shift minimums, adhering to cancellation deadlines, etc.

  • Familiarizing themselves with all important deadlines as outlined by VAACT and each participating organization.

  • Ensuring the same name, email address and postal address is used for all organizations they volunteer for. This is essential for tracking volunteer service across all events.

 

All participating organizations are responsible for;

  • Informing volunteers of the minimum requirements and qualifications for each event.

  • Ensuring volunteers receive their VAACT stamp within four weeks after the completion of the event.

  • Guaranteeing the security and privacy of volunteer information.

  • Keeping volunteers informed of Arts and Culture opportunities in the Greater Toronto Area.

Timelines

We are committed to ensuring all eligible volunteers wishing to participate with VAACT are contacted in a timely manner. To do this we ask that volunteers assist us by adhering to the following timelines.

  • VAACT will send the virtual stamp to all qualified volunteers four weeks after the conclusion of the completed event. Please know that this email will come from wix.com and may end up in your junkmail. Be sure to check before contacting the organization.

  • Volunteers who have met the minimum requirements for an event, but have not received a stamp after four weeks, must contact the organization within six weeks from the event end date for a correction. For example, New Year's Eve ends January 1, so you have until February 12 to contact the City Cultural Events for any corrections. 

  • As of October 31, 2020 no additions or adjustments can be made to the final list of volunteer participants.

  • In mid-November VAACT will email the invitation to the awards ceremony to eligible volunteers.

  • Volunteers must R.S.V.P for the awards ceremony by the deadline as outlined by VAACT.

Minimum Requirements

Volunteers must not have any no-shows on their record to meet the minimum requirements for all participating VAACT organizations.

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One (1) full shift

Minimum Requirements:

December 31, 2019

Doors Open Toronto logo

10 hours of volunteer service

Minimum Requirements:

May 23-24, 2020

Pride Toronto logo

Two (2) Festival shifts

Minimum Requirements:

June 26-28, 2020

TIFF logo

Four (4) Festival shifts

Minimum Requirements:

September 10-20, 2020

Harbourfront Centre Logo - Black temp.pn

24 hours of volunteer service*

Minimum Requirements:

May to September 2020

Hot Docs logo

Four (4) Festival shifts

Minimum Requirements:

April 30-May 10, 2020

Luminato logo

Three (3) Festival shifts

Minimum Requirements:

2020 Dates TBA

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One (1) full shift

Minimum Requirements:

July 1, 2020

Nuit Blanche Toronto logo

12 hours of volunteer service

Minimum Requirements:

October 3, 2020

Inside Out logo

Three (3) Festival shifts

Minimum Requirements:

May 21-31, 2020

Arts in the Parks logo

Three (3) shifts over the summer

Minimum Requirements:

June to September 2020

Toronto Fringe logo

Four (4) Festival shifts

Minimum Requirements:

July 1-12, 2020

ImagineNative Logo (cropped for 2020).pn

Two (2) Festival shifts

Minimum Requirements:

2020 Dates TBA

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Two (2) Festival shifts

Minimum Requirements:

2020 Dates TBA**

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Two (2) Canadian Screen Week shifts

Minimum Requirements:

May 23-29, 2020

Cavalcade of Lights logo

One (1) full shift

Minimum Requirements:

2020 Date TBA**

*PLEASE NOTE: To be eligible, volunteers must complete 24 hours of service with the following Harbourfront Centre events: Junior (May 16-22), Canada Day Weekend (June 28-July 1), Brave (July 10-21), Island Soul (August 2-5)and/or Labour Day Weekend (August 30-September 1).

**PLEASE NOTE: The VAACT term runs November 1 through to October 31.  Meaning volunteer service with Cavalcade of Lights - City of Toronto, Reel Asian Film Festival, Day of the Dead - Harbourfront Centre, and/or Festival Cool - Harbourfront Centre in 2020 will be credited towards your 2021 VAACT contribution.