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The Process

Anyone who volunteers for four or more events or festivals with participating member organizations during the VAACT term is eligible to attend the VAACT ceremony held on International Volunteer Day. Please know that the current VAACT term runs from November 1, 2018 to October 31, 2019.

Volunteers must meet the minimum requirements for each organization's volunteer program and be in good standing.

After successfully completing the minimum requirements for each event, you can expect an email from VAACT with a virtual stamp confirming your service with that event. Once you've collected four stamps, you will be eligible to attend the awards ceremony. 

Expectations

All volunteers are responsible for;

  • Understanding the minimum requirements for each event, and following each organizations volunteer programme policies including: application process, completing shift minimums, adhering to cancellation deadlines, etc.

  • Familiarizing themselves with all important deadlines as outlined by VAACT and each participating organization.

  • Ensuring the same name, email address and postal address is used for all organizations they volunteer for. This is essential for tracking volunteer service across all events.

 

All participating organizations are responsible for;

  • Informing volunteers of the minimum requirements and qualifications for each event.

  • Ensuring volunteers receive their VAACT stamp within four weeks after the completion of the event.

  • Guaranteeing the security and privacy of volunteer information.

  • Keeping volunteers informed of Arts and Culture opportunities in the Greater Toronto Area.

Timelines

We are committed to ensuring all eligible volunteers wishing to participate with VAACT are contacted in a timely manner. To do this we ask that volunteers assist us by adhering to the following timelines.

  • VAACT will send the virtual stamp to all qualified volunteers four weeks after the conclusion of the completed event. Please know that this email will come from wix.com and may end up in your junkmail. Be sure to check before contacting the organization.

  • Volunteers who have met the minimum requirements for an event, but have not received a stamp after four weeks, must contact the organization within six weeks from the event end date for a correction. For example, New Year's eve ends January 1, you have until February 12 to contact the City Cultural Events for any corrections. 

  • As of October 31, 2019 no additions or adjustments can be made to the final list of volunteer participants.

  • In mid-November VAACT will email the invitation to the awards ceremony to eligible volunteers.

  • Volunteers must R.S.V.P for the awards ceremony by the deadline as outlined by VAACT.

Minimum Requirements

Volunteers must not have any no-shows on their record to meet the minimum requirements for all participating VAACT organizations.

NYE_18_19_STACKED ONLINE.png

One (1) full shift

Minimum Requirements:

December 31, 2018

Doors Open Toronto logo

10 hours of volunteer service

Minimum Requirements:

May 25-26, 2019

Pride Toronto logo

Two (2) Festival shifts

Minimum Requirements:

June 21-23, 2019

TIFF logo

Four (4) Festival shifts

Minimum Requirements:

September 5-15, 2019

Harbourfront Centre Logo - Black temp.pn

24 hours of volunteer service*

Minimum Requirements:

May to September, 2019

Hot Docs logo

Four (4) Festival shifts

Minimum Requirements:

April 25-May 5, 2019

Luminato logo

Three (3) Festival shifts

Minimum Requirements:

June 7-23, 2019

logo_City_Canada-Day.png

One (1) full shift

Minimum Requirements:

July 1, 2019

Nuit Blanche Toronto logo

12 hours of volunteer service

Minimum Requirements:

October 5, 2019

Inside Out logo

Three (3) Festival shifts

Minimum Requirements:

May 23-June 2, 2019

Arts in the Parks logo

Three (3) shifts over the summer

Minimum Requirements:

June 15-September 30, 2019

Toronto Fringe logo

Four (4) Festival shifts

Minimum Requirements:

July 3-14, 2019

imagineNATIVE logo

Two (2) Festival shifts

Minimum Requirements:

October 22-27, 2019

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Two (2) Festival shifts

Minimum Requirements:

To be confirmed**

Cavalcade of Lights logo

One (1) full shift

Minimum Requirements:

November 30, 2019**

*PLEASE NOTE: To be eligible, volunteers must complete 24 hours of service with the following Harbourfront Centre events: Junior (May 18-24), Canada Day Weekend (June 28-July 1), Brave (July 10-21), Island Soul (August 2-5)and/or Labour Day Weekend (August 30-September 1).

**PLEASE NOTE: The VAACT term runs November 1 through to October 31.  Meaning volunteer service with Cavalcade of Lights - City of Toronto, Reel Asian Film Festival, Day of the Dead - Harbourfront Centre, and/or Festival Cool - Harbourfront Centre in 2019 will be credited towards your 2020 VAACT contribution.